Privacy Policy for Booking Information
Privacy Policy – Booking Information
Effective Date: March 31, 2025
1. Introduction
Will Take Photo ("we," "us," or "our") is committed to protecting the privacy of our clients who book photography services through our website (willtakephoto.com), Instagram (@willtakephotographs), Facebook page (Will Take Photo), or other direct communication channels. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you book a photoshoot with us. By booking a photoshoot, you agree to the terms of this Privacy Policy.
2. Information We Collect
When you book a photoshoot with us, we may collect the following personal information: Full name
Email address
Phone number
Billing and payment information (e.g., credit card details, billing address)
Details about your photoshoot (e.g., date, time, location, type of session, special requests)
Any additional information you provide (e.g., event details, shot list, preferences)
We collect this information directly from you through booking forms, email correspondence, phone calls, or other communication methods.
3. How We Use Your Information
We use your personal information for the following purposes:
To process your booking, confirm the photoshoot details, and schedule the session.
To communicate with you about your booking, including sending confirmations, reminders, invoices, and updates.
To fulfill the photoshoot services, including coordinating logistics (e.g., venue access, scheduling) and delivering the final edited images.
To process payments and issue refunds, if applicable.
To improve our services, such as analyzing booking trends to enhance our scheduling or customer experience.
To send marketing communications (e.g., newsletters, promotional offers), but only if you explicitly opt-in to receive them. You can opt-out at any time by clicking the “unsubscribe” link in our emails.
4. How We Share Your Information
We do not sell, rent, or share your personal information with third parties for marketing purposes.
We may share your information with third-party service providers who assist us in operating our business, such as:
Payment processors (e.g., PayPal, Stripe) to process your payments securely.
Scheduling tools (e.g., BookFocal, Calendly) to coordinate your photoshoot.
Cloud storage providers to store booking data and images securely.
These service providers are contractually obligated to protect your information and use it only for the purposes we specify.
We may disclose your information if required by law, such as to comply with a subpoena, court order, or other legal process.
In the event of a business transfer (e.g., a merger or acquisition), your information may be transferred as part of that transaction, but we will notify you of such a change.
5. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy. Specifically:
Booking and payment information is retained for 12 months after the photoshoot to ensure we can address any follow-up requests (e.g., additional image edits, payment disputes).
Contact information (e.g., name, email, phone) may be retained indefinitely to maintain a record of past clients, unless you request deletion.
If you opt-in to marketing communications, we will retain your contact information until you unsubscribe.
After these periods, we will securely delete your personal information, unless required to retain it by law (e.g., for tax or accounting purposes).
6. Data Security
We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. This includes using secure servers, encryption for payment processing, and limiting access to authorized personnel only.
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Your Rights
You have the right to access, correct, or delete the personal information we have collected about you. To exercise these rights, please contact us at will@willtakephoto.com.
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including:
The right to know what personal information we collect, use, or disclose about you.
The right to request deletion of your personal information.
The right to opt-out of the sale of your personal information (though we do not sell your information).
To make a CCPA request, please contact us at will@willtakephoto.com. We will respond within the timeframes required by law (typically 45 days).
You may unsubscribe from marketing communications at any time by clicking the “unsubscribe” link in our emails.
8. Third-Party Links and Services
Our booking process may involve third-party services (e.g., payment processors, scheduling tools). These third parties have their own privacy policies, and we are not responsible for their practices. We encourage you to review their policies before providing any personal information.
9. Children’s Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that a child under 18 has provided us with personal information, we will delete it immediately.
10. International Data Transfers
We primarily store and process your personal information in the United States. If you are located outside the U.S., your information may be transferred to and processed in the U.S., where data protection laws may differ. By booking with us, you consent to this transfer.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised “Effective Date.” We encourage you to review this policy periodically. If we make significant changes, we will notify you via email or through a notice on our website (willtakephoto.com).
12. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:
Email: will@willtakephoto.com
13. Governing Law
This Privacy Policy is governed by the laws of the State of California. Any disputes arising from this policy will be resolved in the courts of Santa Clara County, CA.